Application forms for Exhibition can be found here:
https://docs.google.com/forms/d/e/1FAIpQLScPsPvUrFQckA12abaR_KN02MnJTqTD5Tva9CD16IRfhF3sLQ/viewform
https://docs.google.com/forms/d/e/1FAIpQLScPsPvUrFQckA12abaR_KN02MnJTqTD5Tva9CD16IRfhF3sLQ/viewform
Are you an artist?
If the answer is yes then you may be looking to purchase a table in Animaritime’s Artist Alley. Artist Alley is found in the Exhibition Room on the second floor of the Fredericton Convention Centre and will be home for the three days of the convention to both Artists and Vendors alike.
Artist Information
Found below is all of the information required to complete your Artist Alley Application. Please read all of the following information as details have changed.
If the answer is yes then you may be looking to purchase a table in Animaritime’s Artist Alley. Artist Alley is found in the Exhibition Room on the second floor of the Fredericton Convention Centre and will be home for the three days of the convention to both Artists and Vendors alike.
Artist Information
Found below is all of the information required to complete your Artist Alley Application. Please read all of the following information as details have changed.
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Eligibility
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Rules and Regulations
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Adult Material
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Prohibited
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Three Strikes Rule
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Artists must be 18+ in order to purchase an Artist Alley table.
- Artists must fill out and complete the: Artist Alley Application.
- Artists who have been accepted and purchased their package, will have access to the entire convention grounds. (Except for pre-paid and VIP Events)
- Artists who have already pre-registered for the convention will be reimbursed after the convention. Reimbursement information will be requested in the application.
- Artists must agree to adhere to the Convention Code of Conduct and Rules and Regulations of the Exhibition Room: Artist Alley Section. Information can be found in the following document: Exhibition Room Information Package
- Each artist must be willing to submit a portfolio (3-4 pieces) of their artwork/images/etc. for review for acceptance into the space. The application will have a section for a link for an online portfolio. If you do not have an online portfolio, please submit images to [email protected] once you have finished filling in the online application.
- All persons behind an Artist Alley table must have an Exhibitor badge. Persons without a badge (even those just holding the space) will be asked to either purchase an Exhibitor badge or leave the space. Animaritime staff will not hold the space for artists.
- Artists are able to sell adult material (18+) however they must adhere to the rules found in the Adult Material’s section below.
- Artists are in charge of all items (including personnel) within their area. Animaritime takes no responsibility for any damage, theft, loss, or injury to any item or person within the space.
- There is a maximum number of 2 persons per table. Tables found with more than two persons to a table will be asked to amend the situation.
- Displays on tables are allowed but they must adhere to the following policy. Unsteady displays must be taken down. This includes, but is not limited to, overhead, wire, wooden, cork boards or poster board displays.
- Food and covered drinks are allowed but only after each artist (including assistants and helpers) at the table has signed their “Hold Harmless” form as required by the venue.
- Animaritime does not provide change, therefore make sure you have adequate funds at hand.
- Artists are prohibited from attaching items to the walls around the Exhibition Area. Items found on walls will be confiscated by Animaritime staff and the artist will be fined for any damage to that panel. For a list of prohibited items and actions see the Prohibited section below.
- Artists are allowed to sell fanart however they are not allowed to copy, trace or otherwise reproduce an existing piece of art and sell it as their own. Fan art must be of an original design which can utilise their favorite characters. Art theft and plagiarism is not tolerated. Note: For any works representing or depicting characters (such as another artist’s work) being sold en masse, artists should have the creator permissions to reproduce them. We know however as there are multiple creators and characters out there that this is not always possible. Therefore please be aware of the creator's feelings on the matter of fan art and commissioned works prior to bringing works to the convention.
Adult material is defined as: Any material not appropriate for all ages. This includes but is not limited to, images or artwork depicting or representing nude persons, persons in lewd or provocative settings and images of extreme violence.
Artists selling adult material cannot display these items on the table. Adult material must be kept out of reach inside a binder marked “Adult/18+” only or behind the table out of view (books, figures, etc.). Attendees wishing to see and/or purchase these items must first show their badge with the 18+ stamp or photo ID.
Note: Minors found in possession of adult material will have the items confiscated. Artists who sell adult material to minors will have all of their adult material confiscated for the remainder of the convention.
Artists selling adult material cannot display these items on the table. Adult material must be kept out of reach inside a binder marked “Adult/18+” only or behind the table out of view (books, figures, etc.). Attendees wishing to see and/or purchase these items must first show their badge with the 18+ stamp or photo ID.
Note: Minors found in possession of adult material will have the items confiscated. Artists who sell adult material to minors will have all of their adult material confiscated for the remainder of the convention.
The items and actions below are prohibited in Artist Alley. Artists who are found in possession of any items listed or have exhibited any actions noted below will be dealt with accordingly.
Artists are prohibited from having , displaying and/or selling the following items:
Weapons. All weapons are prohibited. See weapons policies for details.
Bootlegged items. Including, but not limited to, buttons, images, keychains, etc.
Flammable items. Including, but not limited to: candles, aerosols, airbrush components and paint. Excludes: ink found in pens or markers.
Gum or other sticky hard to remove substance.
Artists are prohibited from doing the following:
Artists are prohibited from having , displaying and/or selling the following items:
Weapons. All weapons are prohibited. See weapons policies for details.
Bootlegged items. Including, but not limited to, buttons, images, keychains, etc.
Flammable items. Including, but not limited to: candles, aerosols, airbrush components and paint. Excludes: ink found in pens or markers.
Gum or other sticky hard to remove substance.
Artists are prohibited from doing the following:
- Displaying items on the walls of the venue.
- Selling adult material to minors.
- Blocking or obstructing the walkway or any exit with their items or displays.
- Selling food.
- Selling items outside Artist Alley or outside Artist Alley public opening and closing times while the convention is occurring.
During the convention, Animaritime’s Exhibition Staff will be enforcing the Convention Code of Conduct and the Artist Alley Rules and Regulations with the Three Strikes Rule. Any artist that fails to adhere to these policies will be subject to dismissal from the space.
Verbal warning from Animaritime Staff. Animaritime Exhibition Staff will issue the offender with a verbal warning. A write up of the incident will be presented to the Exhibition Room Coordinator.
Written warning from the Exhibition Room Coordinator. The Exhibition Room Coordinator will present the offender with written documentation listing the incidents and make note that another warning will result in dismissal from Artist Alley. In the event that the Exhibition Room Coordinator is not present the Convention Chair(s) will step in as their proxy.
Dismissal from Artist Alley by the Convention Chair's. Subject to a final incident the offender will be dismissed from the Artist Alley space and have all Artist Alley privileges revoked. Depending on the severity of the incident (for example violence against another artist, attendee or staff) the offender may be removed from the convention.
Verbal warning from Animaritime Staff. Animaritime Exhibition Staff will issue the offender with a verbal warning. A write up of the incident will be presented to the Exhibition Room Coordinator.
Written warning from the Exhibition Room Coordinator. The Exhibition Room Coordinator will present the offender with written documentation listing the incidents and make note that another warning will result in dismissal from Artist Alley. In the event that the Exhibition Room Coordinator is not present the Convention Chair(s) will step in as their proxy.
Dismissal from Artist Alley by the Convention Chair's. Subject to a final incident the offender will be dismissed from the Artist Alley space and have all Artist Alley privileges revoked. Depending on the severity of the incident (for example violence against another artist, attendee or staff) the offender may be removed from the convention.
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Harassment and Bullying
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Application and Application Process
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Hours of Operation and Waitlist
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Table Options
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If you are having problems, are being harassed, or bullied by an attendee, another artist or member of staff please contact the Exhibition Room Coordinator immediately. The convention takes all complaints seriously and will work to resolve any issues of harassment or problems quickly.
Please read all of the information below as the application, application process, pricing and table options have changed.
We will begin accepting applications January 25th, 2020. Applications will closed on March 1st, 2020 or until all space has been reserved.
The application will be presented as a Google form. Be sure to complete all application fields prior to submitting the form.
Due to evaluating your work the processing time will take longer. If you have not heard from us by (TBA in 2019) you may contact the Exhibition Room Coordinator directly.
Once you have been accepted into the space you will receive a welcome email and a link to our Artist Alley Eventbrite page. Note you must pay for the appropriate table and additional badges. Additional badges can be paid for by the applicant or by the other artist.
Payment for your table/s must take place within one (1) week of receiving the Eventbrite link. If payment has not been made within that time, those placed on the waitlist will be offered the table(s).
If you have not been accepted into Artist Alley or you have been accepted but have not been given a table, you will be presented with a letter of declination or an offer to be placed on the waitlist respectively.
If you are looking to share a table with other artists do not submit two applications (one from one artist and one from another). a
We will begin accepting applications January 25th, 2020. Applications will closed on March 1st, 2020 or until all space has been reserved.
The application will be presented as a Google form. Be sure to complete all application fields prior to submitting the form.
Due to evaluating your work the processing time will take longer. If you have not heard from us by (TBA in 2019) you may contact the Exhibition Room Coordinator directly.
Once you have been accepted into the space you will receive a welcome email and a link to our Artist Alley Eventbrite page. Note you must pay for the appropriate table and additional badges. Additional badges can be paid for by the applicant or by the other artist.
Payment for your table/s must take place within one (1) week of receiving the Eventbrite link. If payment has not been made within that time, those placed on the waitlist will be offered the table(s).
If you have not been accepted into Artist Alley or you have been accepted but have not been given a table, you will be presented with a letter of declination or an offer to be placed on the waitlist respectively.
If you are looking to share a table with other artists do not submit two applications (one from one artist and one from another). a
Please read all of the information below as the application, application process, pricing and table options have changed.
We will begin accepting applications January 25th, 2020. Applications will closed on March 1st, 2020 or until all space has been reserved.
The application will be presented as a Google form. Be sure to complete all application fields prior to submitting the form.
Due to evaluating your work the processing time will take longer. If you have not heard from us by (TBA in 2019) you may contact the Exhibition Room Coordinator directly.
Once you have been accepted into the space you will receive a welcome email and a link to our Artist Alley Eventbrite page. Note you must pay for the appropriate table and additional badges. Additional badges can be paid for by the applicant or by the other artist.
Payment for your table/s must take place within one (1) week of receiving the Eventbrite link. If payment has not been made within that time, those placed on the waitlist will be offered the table(s).
If you have not been accepted into Artist Alley or you have been accepted but have not been given a table, you will be presented with a letter of declination or an offer to be placed on the waitlist respectively.
If you are looking to share a table with other artists do not submit two applications (one from one artist and one from another).
We will begin accepting applications January 25th, 2020. Applications will closed on March 1st, 2020 or until all space has been reserved.
The application will be presented as a Google form. Be sure to complete all application fields prior to submitting the form.
Due to evaluating your work the processing time will take longer. If you have not heard from us by (TBA in 2019) you may contact the Exhibition Room Coordinator directly.
Once you have been accepted into the space you will receive a welcome email and a link to our Artist Alley Eventbrite page. Note you must pay for the appropriate table and additional badges. Additional badges can be paid for by the applicant or by the other artist.
Payment for your table/s must take place within one (1) week of receiving the Eventbrite link. If payment has not been made within that time, those placed on the waitlist will be offered the table(s).
If you have not been accepted into Artist Alley or you have been accepted but have not been given a table, you will be presented with a letter of declination or an offer to be placed on the waitlist respectively.
If you are looking to share a table with other artists do not submit two applications (one from one artist and one from another).
Note that the Exhibitor Badge can also access the convention space, however it does not guarantee access to pre-paid events or VIP event. Persons wishing to participate in VIP events must purchase a VIP pass. Reimbursement will only be for the Convention badge only.
Cost: $80
Note that the maximum number of artist for this package is two.
Cost: $130
Note that the maximum number of artist for this package is four.
Additional Exhibitor Badges
All additional artists must have an Exhibitor badge. Provide names in the application.
Cost:$35
- Package A
Cost: $80
Note that the maximum number of artist for this package is two.
- Package B
Cost: $130
Note that the maximum number of artist for this package is four.
Additional Exhibitor Badges
All additional artists must have an Exhibitor badge. Provide names in the application.
Cost:$35
Layout
Find the Exhibition layout for artist here. Artist’s tables are orange.
Refunds
Animaritime agrees to refund the cost of the table and badges if the artist notes their intent to cancel use of the space before (date TBA). No refund will be given to spaces after this date or to spaces purchased in the auction or given as a prize.
If you have any questions please contact the Exhibition Room Coordinator at: [email protected]
Find the Exhibition layout for artist here. Artist’s tables are orange.
Refunds
Animaritime agrees to refund the cost of the table and badges if the artist notes their intent to cancel use of the space before (date TBA). No refund will be given to spaces after this date or to spaces purchased in the auction or given as a prize.
If you have any questions please contact the Exhibition Room Coordinator at: [email protected]
prices and hours are subject to change in 2022
Purpose
The rules outlined in this document govern the use of the Exhibition Room for Animaritime, to be held July 1, 2022 through July 3, 2022, at the Fredericton Convention Center and Lord Beaverbrook hotel in Fredericton, New Brunswick. By registering as a Vendor for the 2022 Animaritime Convention, you (the Vendor) agree to abide by the following rules. Please ensure that all sections are read; in addition, all Vendors are expected to adhere to Animaritime Convention policies.
**NOTE: A signed paper copy will be required upon arrival at Animaritime, note the signature line on the last page of this document. Also, initials are required next to the Disclaimer section found on page seven.
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Applications
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Payments
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What you get
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Additons
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Electrical Power Requirements
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The Vendor application will open January 25th, 2020 and close March 1, 2020. Please note that the application will be posted here and emailed to those on the mailing list. If you would like to be added to future mailing lists please email [email protected].
Note that application to be a vendor does not ensure space in the Exhibition Room.
The Vendor Application can be found here: VENDOR APPLICATION
Note that application to be a vendor does not ensure space in the Exhibition Room.
The Vendor Application can be found here: VENDOR APPLICATION
Payments may be made through our ticketing provider, EventBrite. Once confirmed by the Exhibition Room Coordinator, the Vendor will be given a special promotional code that will grant access to the Exhibition Room passes and add-ons. The Vendor may purchase the space, as well as any additional items required for the space. The layout for the vendor space is provided in this document under Figure 1.
The rental price for each Vendor space is $285.00 and will include:
- A booth measuring 8’ x 8’
- Pipe and draping as needed for the provided space
- 1 6’ x 2.5’ table with 2 chairs
- 2 Exhibitor Badges
- Mention on Animaritime’s website on the Exhibitors > Vendors page
- Animaritime will add a link to the Vendor’s website on the Vendor's page.
- Animaritime staff will use a provided banner, or one from the Vendor’s website if available.
Additional Booths
If a Vendor requires an additional booth and have noted it via their application the booth can be purchased through EventBrite at $215.00/ booth. The booth will include the pipe and draping, table and chairs (unless otherwise requested). Exhibitor badges are not included.
Additional Badges
If a Vendor requires additional badges for people that will be watching over the vendor table during the Convention, they can be purchased through EventBrite at $35.00/ badge. Exhibitor badges grant access to the entire convention, but the Exhibition Room Coordinator reserves the right to refuse badges at any time. The option to purchase additional badges will be automatically removed from EventBrite listing one week before the start of the convention (June 21, 2019).
If a Vendor requires an additional booth and have noted it via their application the booth can be purchased through EventBrite at $215.00/ booth. The booth will include the pipe and draping, table and chairs (unless otherwise requested). Exhibitor badges are not included.
Additional Badges
If a Vendor requires additional badges for people that will be watching over the vendor table during the Convention, they can be purchased through EventBrite at $35.00/ badge. Exhibitor badges grant access to the entire convention, but the Exhibition Room Coordinator reserves the right to refuse badges at any time. The option to purchase additional badges will be automatically removed from EventBrite listing one week before the start of the convention (June 21, 2019).
If your organization requires electrical power at your booth, it can be purchased through the EventBrite website. Power drops can be purchased at the cost of $45.00 each. Power drop purchases will be automatically removed from the EventBrite listing two weeks before the start of the convention (June 13, 2019). Power drops installations are not available during the convention.
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Special Consideration
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Display Rules
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Cancellation
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Hours of Operation
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Security
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Free logo of choice in Animaritime Booklet.
Each Vendor will receive a free logo of their choice to be placed in the Animaritime 2020 Registration booklet. This logo will be placed with all other Vendors in a special section devoted to Animaritime Vendors. In order to have your logo placed in the booklet, please email the Exhibition Room Coordinator with the logo you’d like to see in the booklet by May 24, 2020.
Purchasing Additional Booklet Advertisement Space
In addition to the logo in the registration booklet, Vendors may purchase extra advertising space in the registration booklet and will receive a discount from the cost of their vendor space. If you wish to know more about these discounts, or for general inquiries regarding advertising at Animaritime, please contact our advertising department at [email protected].
Each Vendor will receive a free logo of their choice to be placed in the Animaritime 2020 Registration booklet. This logo will be placed with all other Vendors in a special section devoted to Animaritime Vendors. In order to have your logo placed in the booklet, please email the Exhibition Room Coordinator with the logo you’d like to see in the booklet by May 24, 2020.
Purchasing Additional Booklet Advertisement Space
In addition to the logo in the registration booklet, Vendors may purchase extra advertising space in the registration booklet and will receive a discount from the cost of their vendor space. If you wish to know more about these discounts, or for general inquiries regarding advertising at Animaritime, please contact our advertising department at [email protected].
General Rules
Please be aware that due to fire regulations:
Adult Material
Vendors may not openly display material depicting nudity or sexual conduct. Adult material must not be accessible by minors in any way, and no adult material may be sold, given, or distributed to any minor. Failure to comply may result in, but is not limited to, the Vendor’s removal from Animaritime with no refund. However, Vendors may display a sign stating “Adult Material” for sale.
Animaritime is an “All Ages” event, and all Vendors are expected to refrain from displaying adult material in an open manner. Animaritime reserves the right to remove offending merchandise if these terms are not observed and followed.
Bootleg, Unauthorized, or Illegal Material
Any items or merchandise for sale that are not legally authorized, implied or otherwise, to be sold in Canada and/or New Brunswick are prohibited. Items not manufactured in Japan or North America or without proper licensing are prohibited. Any items or merchandise that are considered illegitimate by Animaritime staff and/or industry representative(s) will have to be removed from the Exhibition Room.
Failure to comply with the removal of these items may result in the Vendor’s removal from Animaritime with no refund.
The following products/companies are fully banned from the Exhibition Room:
Animaritime uses the criteria outlined by the Otaku News located at http://www.otakunews.com/piratefaq.php to identify unauthorized materials. If you have questions about your merchandise, view the criteria outlined there before asking the Exhibition Room Coordinator. If you have any further questions, please ask the Exhibition Room Coordinator as outlined in the Communication section of this document.
Please be aware that due to fire regulations:
- There is to be NO exhibiting of goods from the floor or under tables;
- No exits may be blocked;
- All merchandise must remain within your designated space;
- Animaritime reserves the right to request the removal of such obstructing items;
- No sharing/splicing power from other Vendors. If the Fire Marshal levies a fine as a result of this action, the fine will be passed onto the responsible Vendor.
Adult Material
Vendors may not openly display material depicting nudity or sexual conduct. Adult material must not be accessible by minors in any way, and no adult material may be sold, given, or distributed to any minor. Failure to comply may result in, but is not limited to, the Vendor’s removal from Animaritime with no refund. However, Vendors may display a sign stating “Adult Material” for sale.
Animaritime is an “All Ages” event, and all Vendors are expected to refrain from displaying adult material in an open manner. Animaritime reserves the right to remove offending merchandise if these terms are not observed and followed.
Bootleg, Unauthorized, or Illegal Material
Any items or merchandise for sale that are not legally authorized, implied or otherwise, to be sold in Canada and/or New Brunswick are prohibited. Items not manufactured in Japan or North America or without proper licensing are prohibited. Any items or merchandise that are considered illegitimate by Animaritime staff and/or industry representative(s) will have to be removed from the Exhibition Room.
Failure to comply with the removal of these items may result in the Vendor’s removal from Animaritime with no refund.
The following products/companies are fully banned from the Exhibition Room:
- Son May (SM) Records
- Ever Anime International CDs
- Frontwinner.com
- Taiwan/Hong Kong based DVDs (on titles licensed in Japan and North America only)
- Salesmanb2b.com
Animaritime uses the criteria outlined by the Otaku News located at http://www.otakunews.com/piratefaq.php to identify unauthorized materials. If you have questions about your merchandise, view the criteria outlined there before asking the Exhibition Room Coordinator. If you have any further questions, please ask the Exhibition Room Coordinator as outlined in the Communication section of this document.
Cancellation Date: June 1, 2019
In the event that a vendor is unable to attend Animaritime and must cancel, the Vendor must inform the Exhibition Room Coordinator as soon as possible. If the notification is sent to the Coordinator before the cancellation date listed above, Animaritime will do its best to refund the cost of the items purchased.
If the Exhibition Room Coordinator is informed of the cancellation after the cancellation date, the Exhibition Room Coordinator will attempt to fill the Vendor’s space. If the space can be filled, Animaritime will issue a refund to the Vendor. If the space cannot be filled before the convention, Animaritime will not issue a refund to the Vendor.
Please note that Animaritime can refund the cost of the items purchased through EventBrite, but will be unable to refund the 5% additional fees incurred through the EventBrite system.
In the event that a vendor is unable to attend Animaritime and must cancel, the Vendor must inform the Exhibition Room Coordinator as soon as possible. If the notification is sent to the Coordinator before the cancellation date listed above, Animaritime will do its best to refund the cost of the items purchased.
If the Exhibition Room Coordinator is informed of the cancellation after the cancellation date, the Exhibition Room Coordinator will attempt to fill the Vendor’s space. If the space can be filled, Animaritime will issue a refund to the Vendor. If the space cannot be filled before the convention, Animaritime will not issue a refund to the Vendor.
Please note that Animaritime can refund the cost of the items purchased through EventBrite, but will be unable to refund the 5% additional fees incurred through the EventBrite system.
Setup and Removal Times
The setup time for Vendors is the time between opening the room to the Vendors and opening the room to the public, as shown in Table 1. The teardown and removal time for Vendors is the time between closing the room to the public and closing the room to the Vendors. Setup and teardown is the responsibility of the Vendor. If there are any concerns regarding these times, please contact the Exhibition Room Coordinator, as specified in the Communication section of this document.
Open Exhibition Room Hours
Table 1 displays Exhibition Room hours for each day during the convention. This table displays the times that the Exhibition Room is open to the general public. During this time, the doors will be open. It is the responsibility of the vendor to keep track of their merchandise. If there are any concerns regarding these times, please email the Exhibition Room Coordinator, as specified in the Communication section of this document.
Note that ‘closed to public’ is when the Exhibition Room doors will close. Animaritime staff will begin announcing the closure of the Exhibition Room 15 minutes prior to the closure time. At this time, the Vendors in the room must make final transactions and begin to tear down their booth for the evening. Vendors are required to comply with the decisions made by Animaritime staff. Failure to do so may result in removal from the Exhibition Room for the rest of the Convention.
The setup time for Vendors is the time between opening the room to the Vendors and opening the room to the public, as shown in Table 1. The teardown and removal time for Vendors is the time between closing the room to the public and closing the room to the Vendors. Setup and teardown is the responsibility of the Vendor. If there are any concerns regarding these times, please contact the Exhibition Room Coordinator, as specified in the Communication section of this document.
Open Exhibition Room Hours
Table 1 displays Exhibition Room hours for each day during the convention. This table displays the times that the Exhibition Room is open to the general public. During this time, the doors will be open. It is the responsibility of the vendor to keep track of their merchandise. If there are any concerns regarding these times, please email the Exhibition Room Coordinator, as specified in the Communication section of this document.
Note that ‘closed to public’ is when the Exhibition Room doors will close. Animaritime staff will begin announcing the closure of the Exhibition Room 15 minutes prior to the closure time. At this time, the Vendors in the room must make final transactions and begin to tear down their booth for the evening. Vendors are required to comply with the decisions made by Animaritime staff. Failure to do so may result in removal from the Exhibition Room for the rest of the Convention.
Day |
Open to Exhibitors |
Open to Public |
Closed to Public |
Closed to Exhibitors |
Friday |
9:00am |
1:30pm |
9:00pm |
10:00pm |
Saturday |
9:00am |
10:00am |
7:00pm |
8:00pm |
Sunday |
9:00am |
10:00am |
4:00pm |
6:00pm |
Animaritime does not provide security for the Exhibition Room outside of setup, tear down, and open Exhibition Room hours. Each night, after the open Exhibition Room hours, the general public will no longer be allowed in. The room will be locked after all vendors have left for the night, and will not be unlocked until the setup time of the next day. Attendees will not be allowed into the Exhibition Room again until the open Exhibition Room hours.
- Animaritime is not responsible for damaged or stolen product.
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Shipping and Receiving
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Food and Drinks
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Disclaimer
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Vendors who wish to ship their merchandise to the convention site before the Convention will be able to do so in cooperation with the Fredericton Convention Centre (FCC). Please note that the FCC will not accept shipments more than 48 hours before the event, meaning that all shipments must be delivered to the FCC no earlier than June 27, 2019. Vendors wishing to ship their merchandise directly to the FCC may make arrangements with Jennifer Phillips of the FCC at [email protected].
Please note that Vendors are responsible for their own shipping and receiving of merchandise to Animaritime and that Animaritime, its staff, nor the FCC or its staff are responsible for damaged or lost items. U.S. Vendors are also responsible for making the necessary arrangements with customs.
Please note that Vendors are responsible for their own shipping and receiving of merchandise to Animaritime and that Animaritime, its staff, nor the FCC or its staff are responsible for damaged or lost items. U.S. Vendors are also responsible for making the necessary arrangements with customs.
In accordance with the Fredericton Convention Center policy, any food or beverage goods must be cleared with Animaritime and FCC staff. If you wish to sell food and/or drinks at your booth, please email a list of any food or beverage that you intend to sell to the Exhibition Room Coordinator as outlined in the Communication section of this document. You may make changes to your list for up to two weeks before the start of the convention (June 12, 2020). All changes must be cleared by both Animaritime and the FCC staff.
Vendors understand that neither Animaritime, the Lord Beaverbrook Hotel, the Fredericton Convention Center, and/or any staff of any entity above will be held liable for loss of equipment, merchandise, revenues, or any other direct or indirect damages however caused. All Vendors are responsible for their own property.
Vendors are responsible for any and all damages in the space(s) assigned upon assuming control. This applies to all agents of the Vendor (paid or unpaid). Each space will contain a layout outlining any pre-existing damage. This layout must be signed and presented to the Exhibition Room Coordinator. The Vendor must report any damage not on the layout before setting up and unloading to the Exhibition Room Coordinator. Charges may be applied to the Vendor for loss of property, breakage, or damage that occurs during their time in control of the designated space(s). Examples of damage include but are not limited to: ripped/torn carpet tiles, staining of the carpet or walls, marks to the walls as a result of taping or affixing items to wall panels, and gouges in the wall paneling.
Vendors are responsible for any and all damages in the space(s) assigned upon assuming control. This applies to all agents of the Vendor (paid or unpaid). Each space will contain a layout outlining any pre-existing damage. This layout must be signed and presented to the Exhibition Room Coordinator. The Vendor must report any damage not on the layout before setting up and unloading to the Exhibition Room Coordinator. Charges may be applied to the Vendor for loss of property, breakage, or damage that occurs during their time in control of the designated space(s). Examples of damage include but are not limited to: ripped/torn carpet tiles, staining of the carpet or walls, marks to the walls as a result of taping or affixing items to wall panels, and gouges in the wall paneling.